BP BidPilot
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AI-assisted bid preparation for commercial interiors

Plans in.
Reviewable first pass out.

BidPilot turns dense bid packages into evidence-linked scope, candidate quantities, risks, and proposal language—then keeps your estimator in control of every decision.

Try a historical bid Request pilot access
  • Private PDF storage
  • Page-level evidence
  • Human approval gates
First-pass review 12 items
P3 3⅝" stud partitionA5.21 · Detail 4 1,248 LF 92
C2 ACT ceiling systemA6.02 · RCP 8,460 SF 78
? Height conflictDrawing / spec mismatch Review !
Estimator approval queue 0 committed
AI drafts
You decide
Built for the scopes your team actually bids

The estimating bottleneck

More time reviewing.
Less time re-keying.

01

Bid packages arrive fragmented

Drawings, addenda, schedules, specifications, and deadlines are spread across hundreds of pages.

02

Early takeoff is repetitive

Senior estimators spend valuable time finding the same assembly, scope, and risk information over and over.

03

Unreviewed AI is a liability

Fast output is not useful when the source, measurement basis, and estimator decision are invisible.

A controlled workflow

From document set to
bid-ready thinking.

A5.21 SPEC ADD 2 ↓
01 / Upload

Bring the bid package together

Store the project PDFs in a private office workspace, organized by project and ready for analysis.

A5.21 · P3
Spec 09 22 16
02 / Extract

Build an evidence-linked first pass

Surface requirements, candidate conditions, supported quantities, conflicts, and proposal language.

P3 Accepted C2 Review I1 Excluded
03 / Decide

Review, price, and shape the bid

Your estimator accepts or rejects conditions, applies approved rates, resolves risks, and edits proposal language.

One estimating workspace

Everything needed for
a defensible first pass.

BidPilot is intentionally not an autonomous estimator. It organizes the work, shows its evidence, and gives experienced estimators a faster place to make decisions.

01

Evidence-linked scope extraction

Requirements and conditions stay connected to the source file, page, quote, and measurement basis.

  • Bid dates and requirements
  • Wall and ceiling conditions
  • Confidence and source context
Condition P392 confidence

“3⅝" metal studs at 16" O.C., full height to deck.”

A5.21Page 34Detail 4
02

Estimator approval queue

AI-derived conditions remain pending until a person accepts, adjusts, or rejects them.

P3 partition Accept C2 ceiling Review I1 insulation Reject
03

Your assemblies and rates

Material, labor, waste, and currency come from your approved office price book—not invented AI pricing.

P3 · LF$18.42
C2 · SF$7.85
04

Risks before they become misses

Drawing conflicts, unclear heights, missing assemblies, and unsupported measurements are surfaced for resolution.

HighPartition height conflictClarify before pricing
05

Proposal language you can edit

Draft scope, exclusions, clarifications, and assumptions from reviewed project evidence.

Built for professional judgment

AI flags.
Your estimator decides.

The fastest wrong answer is still wrong. BidPilot is designed around traceability, review status, and human approval—not black-box automation.

Discuss a pilot
01

No unsupported quantities

Ambiguous scale, geometry, height, or assembly information becomes a review item instead of a guessed number.

02

No invented supplier pricing

Costs are calculated only from the rates your office has entered and approved.

03

No silent commitments

Scope and proposal language stay in draft until the estimator reviews and approves them.

04

Every write is attributable

Project changes, approvals, and risk decisions are recorded in the office audit trail.

Founding pilot

Start with one office.
Prove the workflow.

BidPilot pilot plan
$499CAD
per office / month

Begin with one no-cost historical comparison. Continue only if the result is useful, then validate the workflow on live bids with hands-on onboarding.

Run the free comparison

Included in the pilot

  • 0115 active bid projects
  • 02Private PDF document storage
  • 03AI-assisted requirements, conditions, and risks
  • 04Office assemblies and pricing rates
  • 05Proposal-language drafting and CSV export
  • 06Founder-led onboarding and feedback sessions
No credit card, onboarding fee, or software migration. AI usage and unusually large document volumes may require a tailored plan after the pilot.

Practical questions

Before you upload
the first bid.

Does BidPilot replace an estimator?+

No. It creates a reviewable first pass and keeps approval, pricing, scope decisions, and contractual judgment with your team.

Which trades are supported first?+

The founding workflow focuses on commercial drywall partitions, light-gauge metal framing, insulation, shaftwall, and acoustical ceilings.

How is project information stored?+

Project records live in Cloudflare D1 and uploaded PDFs are stored privately in Cloudflare R2. AI credentials stay server-side.

Can the AI price materials automatically?+

BidPilot prices accepted quantities only against your office’s approved material, labor, and waste rates. It does not invent supplier prices.

How does pilot onboarding work?+

We review your workflow, approve your office users, configure the first assemblies, and validate output against a representative bid package.

Put one real bid through it

Give your estimators
a better first pass.

Start with a representative project and see where BidPilot saves time, surfaces risk, and improves handoff quality.

Request pilot access